Empowering internal communications with Microsoft Teams
Microsoft Teams can, if implemented and governed correctly, solve the communication needs of a diverse workforce.
Microsoft Teams has evolved to include a complete meetings experience, as well as chat, voice and video. You can use Teams for informal 1:1 or group chats – directly on your phone if you’re on the go. Or you can have an open conversation in a channel. This enables people to share information in a transparent way to accelerate decision making. And it’s super easy to move from a chat into a video meeting, helping you bridge geographical barriers.
External Teams can also be involved in your Teams environment – enabling project and client projects to thrive in a virtual atmosphere.
Teams allows you to have fun together. Successful collaboration is based on relationships. So, people can include emojis, memes and fun graphics in messages, which allows them to show their personality, and humanise messages.
Most teams have a fun channel to communicate about other topics than work. For example, when somebody joins the team, or has a baby – you can get to know the people beyond work interactions creating a culture of teamwork.
Collaboration with Microsoft 365
When it comes to collaboration, the deep Microsoft 365 integration enables today’s workforce to use the Microsoft apps they are familiar with and love – Word, Excel, PowerPoint, OneNote, SharePoint, Planner, even Power BI – right within the context of Teams.
Today, when you want somebody’s feedback, you send them the file via email, they store it locally with comments, you store it again…… it’s a vicious cycle that results in v2, v3, v4 versions – and you have to jump between email and other apps to get the work done. Microsoft Teams is one of the Microsoft 365 apps that brings all the services together – so that you can easily share and co-author files without the need for email attachments.
Improve remote working with Microsoft Teams
Many of us by now have adopted some form of messaging system for internal communication. This would’ve likely been scrambled together in the first couple of weeks of disruption; and perhaps then developed as more functionality within said applications was required.
Getting started with remote working (especially on short notice) should have been a turnkey solution for many organisations. However, with little guidance in place to assist with best practices, it can lead to issues. This is a common, short-term problem, and one that organisations generally overcome quite quickly. However, if practices aren’t put into place early on, you may have issues further down the road with internal communication, collaboration and even security.
Here’s some advice we’d recommend when it comes to utilising the Microsoft 365 stack for efficient remote working: