Many users are discovering the quirks and benefits of cloud technology from a workplace perspective. What’s not to love? You can access your information anywhere, any time and from almost any device. Cloud technology has made flexible working even easier and internal communication much more achievable.
However, migrating files that live on a device over to the cloud has been a somewhat tricky process – and users have been asking Microsoft for a better solution. Not being able to easily transfer your files to OneDrive not only makes it difficult to fully commit to cloud technology, but it also encourages security problems for users. This change affects both OneDrive and OneDrive for Business.
Things have recently changed. Microsoft have introduced Known Folder Move (KFM). This, in a nutshell, will give users the ability to automate backup to the cloud. The document type isn’t limited either. Even the Camera Roll and Screenshots folders are included if the picture folder has opted into KFM.
What does this mean for me?
If your company uses OneDrive/Onedrive for Business and is heading over to using the cloud, you’ll be able to have your documents sent there automatically without you having to do anything (once it’s set up). You can rest assured that if your PC were to break down, your files would be safe.
This also means if you don’t want to store sensitive information on your device, you don’t need to once it’s backed up the cloud. This will improve your security on an internal level hugely – however it’s important to make sure that once your files are backed up to the cloud, the right people have permissions to view them (if necessary).
Is this a good thing?
Yes! This is a very good thing – not only will it accelerate your move to the cloud, but it’ll mean your data has an extra level of protection (yay, governance!)
However, if you sync your personal device (e.g. your mobile that you happen to use for work) to OneDrive, be careful! It’s worth making sure that you’re not backing up personal files and folders to OneDrive/OneDrive for Business. Avoid that awkwardness if you can….
Above shows what end users will see when using Known Folder Move. KFM will scan any unsupported files and let you know. Users have the option to move the supported files to OneDrive once the scan has taken place.
IT departments can also easily encourage their users to perform the KFM. If the user doesn’t perform the move, a large activity message displays the below:
When is this happening?
KFM will be available to all users by the end of July.
For those who are thinking about moving to SharePoint Online…
We have several resources for many areas of SharePoint if you’d like any further advice. If you want to know more about protecting your data using SharePoint, have a look at our guide here.
Take a look at all of our resources here.