The current disruption we’re facing here in 2020 is pushing an agenda of digital working upon us. When this disruption is over, it’s unlikely everyone will go back to the usual office routine as if nothing happened. It’s important that we embrace ‘digital’ as a long-term concept, and the opportunities within it. Especially when it comes to security.
Organisations need to be preparing for the new normal – and what that looks like for them. Even though we’re not out of the woods yet, with the current landscape affecting so many industries and sectors, there is opportunity to use this period as a launchpad for better working. These opportunities can strengthen your organisation’s resilience for future disturbance and beyond.
Security is a concern for everyone; regardless of whether you’re working from home; within the office or going mobile. Microsoft 365 apps are continually updated, so you don’t have to worry about needing to upgrade to new software entirely. However, there are important principles and best practices that should be put in place to ensure you’re getting the best out of the Microsoft tools.
Security best practice with Microsoft 365
The following advice may seem like it’s a given when it comes to security, but it’s worth noting; as in the midst of the disruption, organisations may have unintentionally put security on the back burner.
Where you have remote devices such as tablets, smartphones and laptops, you need to ensure that they’re configured to automatically update apps as soon as updates are available. Important security patches are often the subject of updates, and you don’t want to fall behind on them.
- Where you may have sensitive business information – located in SharePoint for example, conduct a thorough audit of your permissions settings. Files uploaded into Microsoft Teams are also stored in a SharePoint site. You can easily access and manage permissions in SharePoint remotely or on-premises with Microsoft 365/ SharePoint Online.
- Security is something you should think of if you’re starting to implement automation such as workflows across your Microsoft 365 environment. While efficient, workflows can be disruptive if proper permissions, check points or approvals aren’t in place at part of the workflow itself. Take the time to plan in security buffers (such as alerts when a document expires, or an email alerting a manager/admin to approve something before the workflow continues).
It’s sometimes assumed that cloud-based platforms are less secure than their on-premise counterparts, but this is a misconception. Sure, there’s always a degree of apprehension that comes with putting your data – including intellectual property and confidential customer and employee records – into someone else’s hands. But the security built into Microsoft 365 as standard is typically stronger than what the typical small or medium-sized business would otherwise have at their disposal.
We’re experts when it comes to securely managing the plethora of apps within Microsoft 365. Contact us today to see how we can secure your environment.